Notes from the Parish Council May meeting
Following confirmation of office, Chairman Mr John Covill chaired the meeting with 6 Parish Councillors and 2 members of the Public.
Election of Chairman & Vice-Chairman:
John Covill was unanimously elected as Chairman and Andrew Camps was unanimously elected as Vice-Chairman.
Following the election process, Parish Councillors signed their "Declaration of Acceptance of Office". Parish Councillors are:
- Mr John Covill (Chairman)
- Mr Andrew Camps (Vice-Chairman)
- Mr Eric Day
- Mr Steve Kent-Phillips
- Mr Peter Hart
- Mr GeoffreyWoollard
- Mrs Sandra Gyn
- Mrs Sandra Wilson
The Parish Council has one vacancy. Anyone interested in becoming a Parish Councillor, please contact the Clerk for further information.
Confirmation of PC Representatives for Village Committees/Groups:
- Peter Hart - Village Hall Management Committee
- Steve Kent-Phillips - Sports & Recreation Committee
- Eric Day, John Covill & Andrew Camps - Parochial Charities
Confirmation of RFO & PCRF:
- John Covill - RFO (Responsible Financial Officer)
- Steve Kent-Phillips - PCRF (Parish Councillor Responsible for Finance)
Minutes of Last Meeting: These were agreed following minor amendment.
Matters Arising:
- High Street signs & numbering: Awaiting reply from Andrew Killington of ECDC on action to be taken.
- Agenda for Annual Village Assembly: This was discussed.
- Repairs to Electricity Substation, Cage Hill: It was hoped that repairs to the fencing around the substation would be carried out in the near future. The Clerk is to contact EDF to discuss the type of fencing used. It was suggested at the meeting that a paling type fence, which would allow for some view of the substation, should be used.
Reports:
- CCC - Cllr Hazel Williams reported to the meeting
- ECDC - Cllr Allen Alderson reported to the meeting
Correspondence Received: This was reported.
Mill Hill - Traffic Calming & Monitoring: This was discussed further and the Clerk is to contact CCC Highways with a view to a meeting 'on site'to discuss the way forward.
Coopers Green, Green Head Road: A letter had been received expressing concern about the use of this area by young people. It was noted that the green had been used as a play area by children for many years but it was agreed that consideration should always be given to neighbours of the area.
Repair/Replacement of Road Sign, Rogers Road: Quotes had been invited for this work. One quote was received. Following discussion it was agreed that the cost was too high. The Clerk is to again contact CCC to ask if the complete signpost could be replaced with a sign to CCC's specification rather than the traditional one in place.
Play Area - RoSPA Annual Inspection and Future Repairs/Maintenance: Following receipt of the annual inspection report, items to be addressed are:
- replacement of surfacing under 4-bay swings
- tidying of new growth at base of trees on front boundary
- tidying of area beneath baby swings
- clearing of moss covering on surface beneath slide.
The Clerk to obtain prices for the main items above.
Approval of Accounts & Annual Audit Return for 2006/07: These were approved
Appointment of Internal Auditor: It was agreed to appoint Mr Terry Chalmers of Burwell to carry out this audit.
Accounts for payment: These were agreed.
Planning Applications:
- Rear of 16 Green Head Road - two-storey extension. No objections.
Items for the Next Agenda will include:
- Quality Status
- New Code of Conduct
- Parish Council Vacancy
- Jointly Funded Minor Highways Improvements - 2008/09 Bidding Round
Additional items raised:
The Clerk reported that the cemetery was very untidy and that she had chased the grasscutting contractor. Also the Pound needed tidying. Also the edging and stone covering to the footpath was badly in need of repair/replacement.
Open Question Time - general discussion.
The next Parish Council meeting will take place on Thursday, 14th June 2007 at 7.30pm in the Village Hall.